How To Ensure Productive Work Of Your Remote Team
The emerging crisis of COVID-19 has taken its toll on the business economy and jumbled up day to day living. People are frightened to move out and commute to the office for their daily work. As remote work being the option left out for safe isolation, entrepreneurs or employers or even government sectors are rapidly shifting their traditional work culture to a remote working environment for sustaining business operations and productivity.
Adapting coherent strategies to implement a remote working environment is indispensable. You may need to scrutinize this working culture a long way to mandate this. Sometimes your remote team would flake-out that may impact project delivery and goes tiring as the quality work may taper-off.
Are you wondering how to ensure the productive work of your remote team?
To track remote teams, you need to lean on a perfect remote platform, so developers are tearing their hair out to match the needs with the remote monitoring tool to have an interacting, motivating, collaborative, and productive remote work environment. The employer or the entrepreneur attempts to gain a foothold in this competitive environment and to stay productive with this work trend.
Organizations need to focus on coherent strategies, better remote working policies, perfect and affordable platforms, Visual communication channels, etc. This paper expounds on how to ensure the productive work of your remote team. Have a glimpse over the ways to ensure remote team productivity
1. Identify And Clear Out All Possible Disruptions
Look out for the undermining problems that could hamper your remote teamwork quality, thus productivity too. You may look at:
May sound like a small and common issue. However, it impacts on work quality. Distractions depend on the remote place chosen that may include -TV sound, playing children’s noise, ringing bell sound of your home or any hotel room, etc. Set your remote workplace policies to move out of such distractions
Lack of physical interaction leads to improper working culture. As employees are sticking towards the conventional or traditional way of working style, a sudden social distancing during any crisis or event mentally disrupts work quality and productivity. Moreover, the supervisors may seize a lot from the physical reactions of their subordinates or colleagues or team members. Face to face interaction reveals reinforcing behaviors, enthusiastic employees, and provides a great intuition.
A perfect monitoring tool with resilient features could eliminate this chaos and offers virtual interactions promoting a stress-free remote environment.
Lack Of Regular Communication
Physically getting disconnected from your team or client could hinder prompt communication. However, switching over to proper communication channels for virtual meetings and video conferences paves the way for advanced digital communications.
2. Set Remote Work Policies
Informal remote policies are quite common and it shows the learning curve of implementing policies at the early stages. Do a thorough strategy check, challenges involved, and go ahead with professional remote work policies. Allow employees to move along with the expected standards of productivity and get ready to set the rules.
Settings Rules & Policies
choose a distraction-free environment, make use of good internet connection, follow a regular/flexible time shift, adhere to break schedule/ working hours, Be available on the mobile device, etc
Setting Productivity Standards
Set the target for the team and it would differ depending on the teamwork. For example, set a certain number of sales per month for the sales team whilst certain open positions can be the target for the HR team.
Follow Company Guidelines
Don’t make it too casual or informal with the guidelines, it may lead to skipping over with regular shift or company remote work policies and deviates the whole intention of the remote work environment.
Put up with streamlined policies -employer and employees on the same line to move ahead with the work. Quite often review and update the remote work policies.
Flexible Working Hours
Incorporate flexible working hours, especially for remote employees working at different time zones. But do keep some consistency so that employees may incline towards a regular shift always and not keep on changing their work shift.
3. A Right Unified Platform To Boost Productivity
Project and resource management at a single platform-enables you to accomplish your business productivity. What to track or monitor from your end? You may have a look at:
Manage well with your planned, scheduled, organized tasks, and assign them to your remote team. Automated task tracking could allow you to plan the rest of your work and track work progress accordingly.
Track Virtual Attendance & Productivity
Employee’s attendance tracking with an advanced remote monitoring tool makes it hard to counterfeit their presence. Time tracking by capturing arrived time, left time could hit the nail on the head when employees go offline during their working hours. Thus gauge the real-time productivity of all your resources with respect to online status availability, task timer, etc.
Connect Via Chat & Video Conference
Virtually gent connected when there is a lack of physical interactions-Make use of perfect chat messengers, video conferencing channels. Conduct weekly or bi-weekly virtual meetings to make the session more interactive. There are a plethora of live meeting apps like Skype, Zoom, Google-Meet to create a meeting and this could enable your remote team to join virtually.
Live Productivity Reports
Make use of advanced techniques to capture automated live screenshots of the working window and app tracking to know which apps your remote team is working on. Generates live productivity reports and reviews to benchmark performance against set expectations or targets.
4.Space For Team Interaction
Regular Follow Up
Have a longer one on one meeting and avoid building resentment on your remote team by streamlining the team activities. Responsible managers go with regular follow up and make it more engaged.
Managers could arrange for a scheduled weekly or monthly one on one meeting leaning on the needs or to track current project status and they would find:
- The comfort zone of the employee with this work culture.
- Clearing out the bottleneck involved and boost productivity standards.
- The time to offer constructive feedback and push the delayed work.
- Be prompt at resolving all the queries raised in concern with the remote work.
Allocate Time For Fun/ Cultural Activities
None would like to go ahead with the hostile environment and thus make it flexible and comfortable for your team when they are being strictly monitored with advanced techniques.
Set time for fun/cultural activities virtually- Choose an online game or online event and could enjoy realizing moving out of conventional or traditional work. Open up the way for the interactive, collaborative, and stress-free remote work environment, and thus it enhances-skill, ability, productivity more efficiently.
5. Stop Micromanaging
Scrutinizing and criticizing what your employees do?-This may go demotivating and thus proliferates the attrition rate. To retain employees you should look at:
Proper delegating, go through people management skills, always hire employees with the right skill set, set the target and expectations, and analyze the results to know how they perform without micromanaging. Maintain value for trust and acknowledge autonomy.
6.Offer Rewards & Recognition
Analyze/ Review Teamwork
In the end, it comes to analysis and review of automated reports and you try keeping remote employees on the same track. Evaluate work progress as per-outcome, expectations, target, deadline, automated live reports, performance reviews, etc.
Constructive Feedback & Appraisal
It’s time to appreciate your remote team by offering feedback and deserved appraisal. It keeps them going with their individual KPI (Key Performance Indicator) and shines along their career path in your organization. Periodically measure business reviews to match the needs and expectations of the organization.
We can end up here and could say remote work is the future of any organization. Go through the policies, strategies, and get to know how to manage a flexible, comfortable remote work environment.
It may go haywire when you suddenly adopt this work culture. However, continuing these strategies for the long term could manage the remote team seamlessly. Thus it assists your remote team to thrive ahead with this work trend.
Make use of the technology with the right tools to revamp your organizational workflow and stay productive even during this dangerous crisis like COVID-19.