10 Mobile Apps to Organize Your Work
Remaining productive at work is one of the biggest challenges we all face. Whether your main struggle is dealing with the fast-approaching deadline or a workload that is scarily starting to feel like too much for one person, chances are you’re facing a lot of stress. And you can go to massages and fondle anti-stress balls all you want – your problem won’t be gone until you deal with it.
Good organization is key, but the problem is that a lot of people in the workforce just aren’t very well-organized. Luckily, thanks to the marvel that is information technology, we now have countless apps available out there that will help make your work life easier by acting as that organizational part of your brain that you’ve been looking for all along. Here are 10 apps that are particularly helpful in that regard.
One of the most crucial aspects to improving your work organization is setting up a task list. There are a lot of apps out there that will help you do that. This time around, we’re focusing on Any.do, one of the more reliable apps of that kind on the market.
The app provides you with several default sections, such as “today,” “tomorrow,” and “someday,” though you are free to add your own custom categories at will. Any tasks you put into the app can be freely dragged and dropped into other sections, and the ability to attach notes, audio, or other files makes it even more useful. There’s also the option of pop-up notifications, just to make sure you never miss a reminder or forget to return a call. Though there’s the option of a monthly subscription, the app is fully functional even if you don’t spend a penny on it.
This awkward acronym actually stands for the very telling phrase “if this, then that.” It’s an app that can really help you organize your work better, as you can set up some processes for automation – all you have to do is determine the conditions. For example, you can make it so that the app will save all email addresses that send you emails so that you have an easier time getting in touch with people from outside your contact list. And that’s just a taste of what this offers – you can have it save all the photos you post on Instagram saved to dropbox, etc. IFTTT is extremely personalizable, making workflow automation a breeze, significantly freeing up your schedule and increasing productivity.
Believe it or not, fax is still very much a thing, and a lot of the people you’ll be working with maybe relying on it for documentation. But what can you do if you don’t have a fax machine, but your client demands that you send them a fax of their contract? Well, you can turn your phone into a fax machine and send a free fax at any moment you want with FaxBurner. It works with both Android and iOS devices, and it’s available in both a free program and a paid version for if you’re really going to be faxing a lot of stuff.
Trello is one of the most popular project management apps out there, and for good reason! With lists made up of individual posts that represent tasks, ideas, and goals, the app is extremely easy to navigate for multiple people. Team members have the ability to add more checklists, comments, attachments, as well as new cards altogether. With this app, you’ll get your team on the same page without a problem and keep your workflow organized. As usual with these apps, there’s a free version as well as a paid version that’s more suited to bigger businesses.
Don’t you just hate it when you can’t remember the password to one of your accounts? You usually start by relying on one password everywhere, but then you switch it up for security reasons, and suddenly every place has a different password and you can’t remember which is which.
1Password remembers all your passwords in one place. All you need to remember is your password to the app, and all of your accounts are completely safe. This can help you switch through different accounts for your work much more easily than ever before.
While this is a no-brainer for computers, Microsoft Office actually has a fully functional version available on mobile devices. With Office, Excel, and other applications at the tip of your hand, it’s not easier than ever to edit your documents on the fly and take your work anywhere. The free version usually does the job well enough, but you’ll get the most out of the app if you connect it to an Office 365 account.
There’s so much stuff to read on the internet, but time is limited, you can’t read everything at once, and your browser can’t keep a million tabs open at all times. In comes Pocket, with its ability to save caches of any interesting articles you may find, so that you can return to your articles later, even if you don’t have access to the internet. Pocket will also give you suggestions on similar articles, so if you’ve got a cool publication related to your work, chances are you’ll get to see much more like it with Pocket.
Otter Voice Notes
Sometimes you feel like you need to jot some notes down, but don’t really have the conditions. Otter Voice Notes is here to save the day. All you have to do is say what you want to write down and the app will connect with your device and write everything down in a neat format. The free version gives you 600 minutes per day to record while the paid version costs $9.99 and allows you to record up to 6,000 minutes per day.
Another list app, Todoist is another very nicely designed app that will make your work life easier for you. You can set up daily habits and recurring tasks so that your most repetitive tasks get renewed on their own, without your input. It also has plenty of handy tools to make your lists clearer and more readable for you, including color-coding to indicate priority, as well as progress bars.
Finally, we have ActiveInbox – the tool that turns your emails into tasks. If you get a lot of emails at work, it’s definitely possible that they’ll just get lost in the pile and you won’t even remember they were there. ActiveInbox creates tasks with due dates, and even adds them to existing projects so that you never forget to respond to that one important email that may make a huge difference for your upcoming paycheck.
We hope you enjoyed this promoted piece as much as we did!