Professional diagrams are deemed to be a crucial part of business documentation and communication. You can add a new dimension to your reports as well as other documents with the capability of diagramming. The concepts that are usually conveyed through reports and documents are quite complex, but diagrams can add a lot of value to almost any kind of professional communication because a picture is worth a thousand words. A lot of diagrams that are made for business purposes typically make use of standardized graphics. The best way to make these diagrams is to make use of a software that has been especially designed for it.
While there are a large number of software you can find today that provide you with standardized and some extra diagramming capabilities as well, there is none that can do the job as well as MS Visio 2016. Visio had first been released in 1992 by the Shapewear Corporation, but the company had been acquired by Microsoft in 2000. The software maker introduced its first version of Visio in 2007. As far as Visio 2016 is concerned, Microsoft released it on 22 September 2015 along with Microsoft Office 2016. This is a very powerful diagramming application, which enables you to work visually for the purpose of creating all sorts of diagrams.
MS Visio 2016 has become one of the industry-leading programs available today and has garnered 12 million users. With this software, it has become immensely easy for users to define business processes, visualize the future state of transformative initiatives, document best practices and also stay on top of operational insights within the business. Moreover, if you use Office 365 along with Visio, it is possible for you to share diagrams with everyone and communicate everything effectively in order to ensure alignment throughout the organization.
There are three different editions that can be found for MS Visio 2016, which are outlined as follows:
1. Visio Standard 2016
If individuals are searching for a powerful diagramming tool, they cannot do any better than the Visio Standard 2016 as it comes with a rich set of built-in stencils. The beauty of this program is that it enables its users to simplify complex information with the use of easy-to-understand and simple diagrams. Within this program, you will be able to gain access to organization charts, stencils for business, basic flowcharts, basic network diagrams and other general purpose diagrams that may be needed.
2. Visio Professional 2016
Both individuals as well as teams will find the Visio Professional 2016 quite valuable for the purpose of creating and sharing versatile and professional diagrams, which are quite useful for simplifying complex information. Apart from all the features of the Standard version, the Visio Professional 2016 also comprises of updated styles, templates and shapes along with increased support for team collaboration such as SharePoint integration. Moreover, it also includes the ability of collaborating on a single diagram at the same time and also the ability of linking diagrams within an instant. Information leakage can be prevented with the aid of Information Rights Management.
3. Visio Pro for Office 365
This particular edition of MS Visio 2016 can be accessed as a subscription through Office 365 and they share the same functionalities as that of MS Visio 2016 Professional. Furthermore, users also have the freedom of installing Visio on about 5 PCs, which are running on Windows 7 or a later version. As long as you have the subscription, the software will be automatically updated and this will happen regularly in regards to security and features.
There are some new features that have been incorporated in MS Visio 2016 as opposed to the previous version and the top ones are:
4. Starter Diagrams
There is no need for you to stare at a blank page anymore as all you have to do is select a starter diagram, alter the text, experiment with the tips and began diagramming immediately.
5. Finish and Adjust Diagrams Easily
The software allows you to create professional diagrams and give them versatile designs and effects. You can use them for changing the complete layout with only a few clicks.
6. Improve Processes Efficiently
You can choose the notation of your choice for documenting your processes. There are approximately 20 process templates offered by Visio, which is a comprehensive solution for different process types such as value stream mapping, BPMN 2.0, EPC and SharePoint workflow. You can create sub-processes by making use of the intuitive user interface and thereby promote synergy across your teams.
7. Work on Diagrams Together
One of the best features of MS Visio 2016 is that it promotes collaboration as it allows your team members to add comments to a shape or diagram from almost any device via Visio. You can access visual indicators and synchronize diagrams easily.