How to Prepare Employees for an Office Move
Your employees are a tremendous part of your business, so it’s essential to understand what is important to them during change. We recommend organizing a communication plan in order to guarantee you are in touch with their needs, and you can assist them with getting organized for a company relocation.
There are numerous reasons why a company may choose to move: it could be a direct result of a new deal that requires the company to move near its clients or because of the expansion of the company. While these are only a couple reasons you may be moving, there are many more. Here are a few tips on the best way to effectively complete the office move during the epidemic, while keeping safe and healthy.
Visit the New Space
Visit the new building into which the office will move. In the event that painting the walls in the new office should be done, get in touch with a painting contractor to complete the work well in advance of your move. Inspect the walls and floorings. A carpenter may need to be hired before the move to address any issues or complete renovations to the new building.
Once work has been completed in your new office space, you should create an office layout. Figure out where the office desks or compartments will be positioned and where the electrical outlets will be needed. Set aside the time to scrutinize the layout for any potential issues; for example, you will need to consider whether the receptionist area or lobby is expansive enough to accommodate the furniture and the amount of guests that may be present at a given time.
Locate Professional Movers
Complete a thorough analysis of your professional office mover options. Appropriately vetting a moving company is significant for reliability and the safety of your employees and assets. Before handing over your office belongings to movers, remember to ask them a litany of questions to ensure that they are healthy and will deal with the belongings as per the CDC guidance.
A few questions you may ask professional office movers are:
- Are the team members healthy?
- Do they wear gloves?
- Has their equipment and trucks been sanitized and cleaned?
- Is there a no-contact policy set up?
Discard Unnecessary Items
Before moving, it is expedient to dispose of office clutter that has no practical use in the new office place. Unusable furniture such as old chairs and desks, broken shelving and style that has use in the new space should be discarded or donated before the move. Likewise, recycle or shred the official documents that are not necessary. Look for tax-deductible charities to which you might donate the surplus office fixtures and equipment.
Make an Inventory List
Taking inventory of everything will help keep things from getting lost during the move. Before moving, build an inventory of all the company assets, furniture and miscellaneous things utilized by employees. Make sure to retain a hard copy for the business records.
Build a Timeline
Schedule the move around significant dates in the business calendar. Record the occasions in the moving timeline.
Factor in when the lease of the building will expire. The property manager ought to be notified of the expected move date.
Speak with all employees about the set moving date. Providers ought to be informed in advance as well. Keep your team members informed about the progress of the move, and be clear about their responsibilities during the relocation.
Wipe down all the boxes, furniture and other belongings
Wiping down boxes and other moving materials is likely not part of your average move. However, as the virus has been demonstrated to live on surfaces for a length of time, it is necessary to wipe down all the surfaces that have been touched by others – and wash your hands immediately afterward.
Consider sanitization options to ensure a sterile new office space
Cleaning a new office area is a necessity under ordinary conditions. But it is significantly more important now more than ever. Deep cleaning with products demonstrated to kill germs and bacteria should be completed before any equipment and belongings, and especially personnel, are moved into the office. In case you need assistance with which choosing a cleaning company are best, ask your commercial moving company.
Make sure to put hand sanitizers throughout the office space for yourself, your employees, your movers and your visitors, as well as antibacterial hand soaps in the bathrooms.
Update Company Materials
Give the company’s new address to the relevant contacts. Print updated business cards, marketing materials and stationery with the new business information. Update your company’s website, making note of the new address for clients.
Extra Sanitation Precautions During the Move
Whatever kind of moving help you pick, here are some extra wellbeing and safety tips:
- Avoid utilizing recycled boxes from different sources
Since the coronavirus can live on surfaces such as cardboard, this isn’t an ideal opportunity to economize on boxes. You could utilize boxes you’ve close by, just as buy new boxes from a few sources, including home improvement and office supply stores and Amazon which provides free delivery.
- Wipe down boxes and items before moving
Utilize disinfectant wipes to clean the surfaces of boxes, furniture, and different things before loading. This will help decrease the danger of conveying germs to your new place.
- Provide your moving team with hand-washing supplies and sanitizer
Regardless of whether you’ve professional office movers or family and friends helping you, ensure everybody accesses to a cleanser, water and sink, and paper towels to utilize regularly all through the move. In the event that possible, give disposable gloves and hand sanitizer too.
Professional office movers are open, sanitized, healthy and prepared to help you with your office move. Professional office movers will consistently take measures to guarantee health and safety of themselves and to the customers; they would be glad to explain the sanitary measures they are taking to enhance safety and wellbeing measures during this troublesome time.
In the event that you have an office move planned for the near future, contact professional office movers today. They are excited to help minimize the office move pressure and stress through an efficient, professional and safe relocation.
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