Boosting Productivity Within ‘The Cloud’ For Startups
The life of an entrepreneur can be anything but boring. Being ready for the unexpected, budgeting solutions for potential clients among your current resources, seeking new horizons without compromising your ongoing work and so many other etceteras that can quickly help us to make a mind-map of the life of a businessperson but yet there is something worth every thought: time management.
Entrepreneurs know by heart that the sole recipe for business success is by leveraging the most efficient, premium-quality, yet economical solution for attending a market’s demand, even if that implies creating something so revolutionary no one knows what are you talking about. For that sole reason, effective businesses must learn how to employ their skills in the most efficient manner available, automating as many tasks as possible as time only translates to money.
With the help of cloud services, many tiresome tasks can be done in a blink of an eye, let’s see a list of strategies that can help us to boost productivity in a blink of an eye!
1. Remember backups? Not an issue any longer
Back in the good old days, physical storage means where the only valid method for protecting our data in case of potential threats like malware, physical damage, accidental data delete and so many other etceteras we can think of. This lead to two main issues:
- Cost/Effectiveness of data storage systems: Hiring the services of a server manager, recording tonnes of short-lived physical storage means like DVD drives.
- Potential damages to data storage systems: DVDs often suffered from damages like scratches, which made data inaccessible.
By using storage in the cloud services not only you are avoiding the expenses of those tonnes of DVD(s) that happened to be around but also old pricey server managers. You are getting more benefits than with old systems as cloud services allow gift us these advantages:
- Syncing files wherever we are, just needing a good internet connection
- Interoperability for sharing files with our working crew in live time
- Automatic backup of data like phone photos whenever we switch locations
- Possibility of sharing content files as links for other people to download
2. Big data is easier to handle
Another well-known inconvenience of old storage services was related to file size, in which archives that had over 1 GB of size were hard to move, taking time for databases from effectively running. Since cloud storage meets no end, files can be synced wherever needed without having to warn people to keep up waiting for them: the process is done automatically, and files will show up in the folder in which they are expected to appear.
3. Increasing project collaboration stages
Emails are still the way to go for most people to compel communications, with an average number of business emails sent/received per day estimated in 124 per user by the end of this year as what we can analyse in the data explained in this infographic by Ooma.
Services like Slack or Podio are cloud-based team collaboration tools, allowing people to join private chat rooms with a built-in integration of apps like Google Drive, Trello, Dropbox, among many others. Data is safely exchanged among members of the same working team, reducing the need for using emails or losing data while sending it to your co-workers.
4. Increasing Effectivity
Productivity apps have been the hype for like 5 years in a row so far, and the reason behind such remarked success is a mere consequence in which these apps have shown us the way to a more targeted, time-trackable work conditions. Apps like Meistertask and many others that can come to mind can be amazingly useful for tracking tasks to be done by several employees simultaneously. You just need to create a project, introduce working members and start assigning tasks to get done, setting deadlines, switching team members required for the job, etc. Users will get mail notifications when content at each project is updated but also mobile notifications: amazingly handy for keeping tabs with freelancers worldwide.
Photo courtesy of Startup Stock Photos
In the end, it’s all about meeting up with the demands of a massively competitive industry. The company that implements these productivity updates the sooner is more likely the one apt to cope up with huge workload demand from clients at an international level: workers are no longer required to access to files physically in order to perform their job, which makes easier for entrepreneurs to recruit international teams based on skill without the expenses of travel or setting actual headquarters at extended facilities. The working model of tomorrow and we are just being witnesses of these exciting changes!