Top 5 Digital Organization Tips for 2022 and Beyond
In the work-from-home era, organizing your documents, emails, messages, finances, and more can become overwhelming and daunting if you haven’t already become accustomed to an entirely digital life. Whether it be a pile-up of emails, a messy desktop, or never-ending tabs open, organization in this shift to work from home is necessary to maintaining peace of mind and meeting deadlines. Below are 5 ways you can begin decluttering and organizing your digital space.
1. Use Bookmarking or Pinning Features
Tabs can get confusing and messy when they begin to accumulate in one window – or multiple windows – at a time. Using bookmarks and pinning only important tabs, for example, your email inbox can ease the anxiety-inducing feeling of having hundreds of tabs open at once. Perusing your bookmarks to find an old tab is much more efficient than searching through everything to find one particular website. Clearing out tabs, closing windows, and consolidating important websites make for a much more efficient and clean browsing experience.
2. Invest in a Productivity Software
Back in 2021, the revolutionary productivity software Notion went viral on TikTok for its features, including note-taking, calendars, reminders, data/project management, and many more organizational tools. The platform, and other similar platforms, are ideal for creating templates for calendars, habit tracks, life wikis, and more organizational strategies. It combines the functions of workplace software from applications such as Microsoft Office, Google Docs, Airtable, and Roam Research. Its all-in-one workspace composition is ideal for the growing digitalization of the workplace and perfect for team collaboration that can be done outside of the office.
3. Create Folders and Stars for Emails
Emails can get out of hand during work so having folders where different tasks reside and utilizing your inbox as a checklist is the most efficient way to handle the influx of emails in this era of work from home. Starring different emails by the priority or urgency of the task at hand and having a goal to leave your inbox at 0 by the end of the work day will do wonders for your productivity in the long run.
4. Backup Your Information
Storing information in a hard drive or cloud service is the most efficient way to free up space on your personal computer and compartmentalize your digital belongings. Oftentimes the reason our devices have long loading times and slow processing is due to the influx of information, documents, pictures, and windows open all at once. Backing up your information is not only useful in the event your computer crashes completely, it is important to maintain the efficiency of your computer at all times.
5. Consolidate Accounts
Almost everyone has an account for every platform they visit. This can become messy, especially when you have a variation of passwords for each one. Deleting accounts on sites you are no longer affiliated with and only keeping important ones protects both your privacy and peace of mind, as you are no longer responsible for remembering every password. Removing accounts from platforms where you already have multiple existing profiles, and cleaning up your digital footprint relieves the anxiety of vulnerability to hackers. Consolidating your tasks to only a few platforms that require account access is essential to make sure you are not overwhelmed completely.
