Why You Should Shift to Digital Signature
When it comes to sealing and signing deals such as in court filings or employment contracts, having a secure signature is of high essence. Today, technology has highly advanced, and we are living in a hyper-connected world. The traditional methods of making signatures are getting replaced by digital modes. With the innovation of digital signatures, things are getting better and much secure than before.
If you are yet to integrate digital signature and you are not sure if it is the right choice, these are a few of the top benefits to expect by shifting from the traditional to digital signatures.
It Enhances Security
The primary and top benefit of this technology is to increase security. It entails the use of fingerprint data which is permanently embedded within a document such that 3rd parties cannot access it. It gets easier to detect or identify if someone tries to tamper with the signed document. It also incorporates the use of an encryption verification technology that provides the highest verifiable standard for determining if whoever is trying to access the embedded document is authorized. It has a coded message which can quickly identify the owner of the signature and link him to a given recorded document. No chances are left out.
It Helps in Reducing Cost
The traditional mode of signing entails papers and printing which can be quite expensive. This is not the case with a digital signature where papers are eliminated, and the need for printing is avoided. Also, you do not have to sign every time you are about to get into a particular deal. Printing can be expensive especially when there are thousands of papers and documents to print. With digital signature, the printing cost will be cut and also, all the expenses associated with procurement and processing of files will be eliminated which is a perfect cost reduction factor.
It Promotes Legal Compliance
As time goes by, more and more states are now starting to accept this form of signatures when signing legally binding documents. This is because they are trying to promote security and ensure that all protocols are observed. Digital signatures are the right way of ensuring that all vendors comply with international standards. Most governments now recognize the signatures offered by companies such as DocuSign and they also verify digital signatures to be legal and efficient. Switching to digital signatures is, therefore, an excellent way of ensuring that you are complying with the law and that nothing goes wrong.
It Helps Save Time
Take an example of a time when you requested a particular document. Traditionally, the document might take you up to a month before it gets to you. One of the most significant benefits of having a digital signature is it can help you save time. For starters, time is saved during the organization of documents, no need for filing as it can just be done online and also, you no longer have to deal with long queues as you wait for your document to be printed and so you can submit it.
It Offers Long-Term Access
The best part about this form of signature is that you do not need to depend on a vendor’s presence in the marketplace to get verification. Most e-signature companies have an effective way of protecting their signature data, but most of them are yet to get legal acceptance and customers need to keep checking back in with them every time they want to check the legitimacy of the document. What happens when the customer changes or switches to a different vendor. Then s/he will no longer be able to access the signatures that were initially in the original company.
It Helps in Saving Space in Offices
Digital signature and verification come with minimized papers which means reduced need for storage. The files and documents will be stored virtually which is an excellent way of saving storage and clutters around the office.
Final Verdict
Digital signature and documentation can help you save money, time and can profoundly enhance the security of your documents. It is also an excellent way of increasing space within your organization. Make the right choice, switch to digital signature and enjoy all the benefits that come with it.
We hope you enjoyed this promoted piece as much as we did!
