3 Reasons Why Businesses Should Distribute Documents in PDFs
Most businesses nowadays distribute a wide range of documents digitally, ranging from marketing materials, such as brochures, posters, or advertisements to invoices, memos, and other business documents. However, even though distributing documents digitally is convenient – it is important that the right format is used.
While numerous document formats exist nowadays, one of the most frequently used formats for business documents is definitely PDF. As a format, it offers numerous advantages, but there are 3 reasons in particular why businesses should use it:
1. Maintains the layout and formatting
Unlike other document formats, PDF is designed to maintain the layout and formatting of the document regardless of the device or platform that it is viewed on. Because it will look exactly the same, you can guarantee that the document will be presented in exactly the same manner that you laid it out.
Not only will that help to avoid any confusion, but on the whole, it will help your business look more professional.
2. Can be viewed on any device
As a format, PDF enjoys widespread support across all types of operating systems, devices and platforms. While in some cases a reader may need to be downloaded, they tend to be readily available. In fact, most modern browsers are more than capable of reading PDF documents, so it tends to not be an issue opening and viewing the documents on any device.
3. Excellent compression rate
Documents in most formats often suffer when graphics and visual elements are incorporated in them and end up with large file sizes. This does not apply to PDFs, as it is known for its excellent compression rate and ability to compress high-quality images into relatively small file sizes.
If you’re going to be distributing business documents, having smaller file sizes is a big advantage as it will make it easier, less time-consuming, and help avoid file-size limitations on email platforms.
The only disadvantage of using PDF as a format for business documents is that managing and editing them can be difficult. Many editors tend to be expensive and complicated, or too basic. If you’re looking for one that treads the middle ground, Movavi PDF Editor is a good place to start as it offers a unique approach.
Unlike other editors, Movavi PDF Editor is designed to be simple and straightforward while still providing a set of essential features. With its tools, you can add, remove, or rearrange pages in PDF documents, insert and position images, or even extract and save pages as individual PDF files or image files in JPG or PNG.
All in all, if you use Movavi PDF Editor, you should have no trouble managing your business documents, appending or extracting from them when necessary. It will let you make the changes that you need for your PDF documents quickly and effectively, and all you need to do is try it out to see just how useful it can be.
—
We hope you enjoyed this promoted piece as much as we did!
